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Event planners

AI Prompts for Event Planners, Tested

Tested AI prompts for event planners, filtered by task, with the model and date of each test.

Vendor RFPs

TestedOct 19, 2026Vendor RFPs

Catering RFP from an event brief, with allergens and pricing format

Turn a corporate offsite brief into a catering RFP that vendors can price like-for-like: exact dietary counts, a severe-allergy procedure request and itemized pricing.

ClaudeTested with claude-opus-5-5 · 5 of 5 criteria on average · 3 runs graded
Write a catering Request for Proposal (RFP) from the event brief below, ready to send to 3 caterers.
It must include: event overview, meal schedule, exact dietary counts, a request for the caterer's allergen-handling procedure, required pricing format (itemized: food, beverage, staffing, service charge, tax and gratuity as separate lines), response deadline and how responses will be evaluated.
Use only facts in the brief; mark anything missing as [TBD].
Brief:
[Paste the event brief: date, headcount, meals, dietary counts, allergies, venue constraints, your deadlines]
Test result · Oct 19, 2026
  • claude-opus-5-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • claude-sonnet-5: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: gpt-6-astra
  • gpt-6-astra: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: claude-opus-5-5
  • claude-fable-5-1: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gemini-4-argon-medium: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: gpt-6-astra

Graded by an LLM from the other model family against a rubric written before the runs; a sample of verdicts re-checked by a separate AI editor agent. The two judges differ in strictness, so compare Claude vs GPT with caution. Not a professional review. How we test

Sample input used in the test (fictional)

Client: Example Analytics Inc. (fictional) — leadership offsite. Date: Thursday, March 11, 2027. Venue: Sample Lodge event barn, Boulder County, CO (fictional venue; has a warming kitchen only, no full kitchen). Headcount: 120. Meals: breakfast buffet 8:00, lunch 12:30, afternoon snack 15:00, reception with heavy appetizers 17:30–19:00. Beer and wine at reception (client pays bar on consumption). Dietary: 14 vegetarian, 6 vegan, 3 gluten-free, 1 severe peanut allergy (EpiPen carrier). Responses due: January 15, 2027. Decision by January 29, 2027.

Run of show

TestedOct 19, 2026Run of show

Run-of-show table from messy notes, with conflicts flagged

Messy planning notes in, a minute-by-minute run-of-show out — and the two scheduling conflicts hidden in the notes called out instead of silently 'fixed'.

ChatGPTTested with gpt-6-astra · 5 of 5 criteria on average · 3 runs graded
Turn the notes below into a run-of-show table with columns: Time | Segment | Location | Owner | Cue / notes.
Then list every scheduling conflict or risk you find in the notes. Do not silently change any time; if you propose a fix, label it "Proposed".
Do not invent people, rooms or times that are not in the notes.
Notes:
[Paste your planning notes: times, sessions, speakers, crew, rooms]
Test result · Oct 19, 2026
  • claude-opus-5-5: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: gpt-6-astra
  • claude-sonnet-5: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: gpt-6-astra
  • gpt-6-astra: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: claude-opus-5-5
  • claude-fable-5-1: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gemini-4-argon-medium: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra

Graded by an LLM from the other model family against a rubric written before the runs; a sample of verdicts re-checked by a separate AI editor agent. The two judges differ in strictness, so compare Claude vs GPT with caution. Not a professional review. How we test

Sample input used in the test (fictional)

Sample Summit 2027 (fictional), one day, Main Stage + Room B. 7:30 doors / registration (lead: Ana, registration desk). 9:00 welcome by host Lee (Main Stage), AV tech: Sam. 9:30 keynote — Dr. Rivera; her flight lands 8:15, car says arrival at venue 9:40. 10:30 coffee break. 10:45 panel (Main Stage), moderator Lee, 3 panelists, 4 handheld mics — AV: Sam. 12:00 lunch. Also 12:00 Room B sponsor demo needs AV setup — Sam again. 12:00 Main Stage AV reset for afternoon — Sam. 13:00 breakouts Main Stage + Room B. 16:30 closing remarks Lee. 17:00 reception.

Event budgeting

TestedOct 19, 2026Event budgeting

Event budget check with service charge and tax, plus cut options

Vendor quotes plus contract terms in; a correct total with service charge and tax, the gap to the client's budget, and quantified ways to close it.

ClaudeTested with claude-opus-5-5 · 5 of 5 criteria on average · 3 runs graded
Build a budget table from the quotes below (Line item | Basis | Amount), apply the venue's service charge and tax exactly as the contract terms say, and give the grand total.
State how far over or under the client's budget it is.
Then propose three ways to close any gap, each with the saving computed from the given figures. If a saving depends on a vendor's new quote, label it "estimate — confirm with vendor".
Show arithmetic; round to cents.
Data:
[Paste each vendor quote, the venue's service-charge and tax terms, guest count and the client's total budget]
Test result · Oct 19, 2026
  • claude-opus-5-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • claude-sonnet-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gpt-6-astra: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: claude-opus-5-5
  • claude-fable-5-1: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gemini-4-argon-medium: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra

Graded by an LLM from the other model family against a rubric written before the runs; a sample of verdicts re-checked by a separate AI editor agent. The two judges differ in strictness, so compare Claude vs GPT with caution. Not a professional review. How we test

Sample input used in the test (fictional)

Client total budget: $38,000. Guests: 110. (Fictional couple.) Venue rental: $6,500. Food & beverage: $95 per person. Venue contract: 22% service charge on food & beverage; 8.25% sales tax applies to food & beverage PLUS the service charge. Photographer: $4,200. Florals: $3,600. Band: $5,800. Rentals (chairs/linens): $2,150. Cake: $850. Planner fee: $4,500.

For every profession

TestedOct 20, 2026Meeting minutes

Teams transcript to minutes: keep a disputed date open, owners per action

Turn a Teams meeting transcript excerpt into minutes that record what was actually decided, keep a disputed go-live date open, and give every action an owner or say it has none.

ClaudeTested with claude-opus-5-5 · 5 of 5 criteria on average · 3 runs graded
Turn the Microsoft Teams transcript excerpt below into meeting minutes.

Use exactly these sections: Decisions, Open questions, Action items (owner – task – due date).
- Record only what the transcript shows was agreed as a decision.
- If people disagree and nobody settles it, put it under Open questions with each position and who holds it.
- Every action item needs an owner and a due date as stated; if none was stated, write "owner not assigned" or "no date set".
- Maximum 250 words. Do not add dates, amounts, names or commitments that are not in the transcript.

[Paste the transcript excerpt (speaker: text). Replace names of clients and colleagues with placeholders if needed.]
Test result · Oct 20, 2026
  • claude-opus-5-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • claude-sonnet-5: avg. 3.3 of 5 rubric criteria passed · 3 runs graded · all criteria met in 0 of 3 · judge: gpt-6-astra
  • gpt-6-astra: avg. 4 of 5 rubric criteria passed · 3 runs graded · all criteria met in 0 of 3 · judge: claude-opus-5-5
  • claude-fable-5-1: avg. 3.3 of 5 rubric criteria passed · 3 runs graded · all criteria met in 0 of 3 · judge: gpt-6-astra
  • gemini-4-argon-medium: avg. 4.3 of 5 rubric criteria passed · 3 runs graded · all criteria met in 1 of 3 · judge: gpt-6-astra

Graded by an LLM from the other model family against a rubric written before the runs; a sample of verdicts re-checked by a separate AI editor agent. The two judges differ in strictness, so compare Claude vs GPT with caution. Not a professional review. How we test

Sample input used in the test (fictional)

Teams meeting "New booking system — weekly check-in", 2026-10-21, fictional company Example Clinics Group. Priya (Project lead): Vendor says the build is on track. I'd like go-live on Monday November 16. Marco (Operations): November 16 is too tight for front-desk training. I want November 23. Priya: Let's not fix it today — I'll ask the vendor about a training sandbox first. Marco: Fine. Either way I'll book the large training room for front-desk staff. Priya: Good. I'll send the signed vendor contract to finance by October 28. Sam (Finance): And the extra licence budget — let's park that until finance replies on Friday. Marco: Someone also needs to update the patient FAQ page before go-live. Priya: Agreed, we need that. Let's figure out who next week. Sam: One more thing — we agreed to keep the old system read-only for 90 days after go-live, right? Priya: Yes, confirmed, 90 days read-only.

TestedOct 20, 2026Document summaries

Explain a PivotTable to your manager in 150 words, with exact numbers

Turn a pasted PivotTable (region by quarter) into a short, accurate summary for a manager, flagging the (blank) row instead of hiding it.

ClaudeTested with claude-sonnet-5 · 5 of 5 criteria on average · 3 runs graded
You are helping an analyst explain an Excel PivotTable to a manager who will not open the file.

Write a summary of at most 150 words based ONLY on the PivotTable output below:
- Give the grand total and each region's full-year total exactly as shown.
- Say which quarter had the highest and which the lowest total.
- If something in the table looks like a data problem, say what it is and what to check.
- Do not calculate percentages or growth rates, and do not guess reasons (seasonality, campaigns, staffing…) for any number.

[Paste the PivotTable output as text: row labels, column labels, values and the Grand Total. Remove client names.]
Test result · Oct 20, 2026
  • claude-opus-5-5: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: gpt-6-astra
  • claude-sonnet-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gpt-6-astra: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: claude-opus-5-5
  • claude-fable-5-1: avg. 4.3 of 5 rubric criteria passed · 3 runs graded · all criteria met in 1 of 3 · judge: gpt-6-astra
  • gemini-4-argon-medium: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra

Graded by an LLM from the other model family against a rubric written before the runs; a sample of verdicts re-checked by a separate AI editor agent. The two judges differ in strictness, so compare Claude vs GPT with caution. Not a professional review. How we test

Sample input used in the test (fictional)

PivotTable "Sales by region" — Sum of Net Sales (USD), fiscal year 2026, fictional company Example Supplies Inc. Row Labels | Q1 | Q2 | Q3 | Q4 | Grand Total North | 48,200 | 51,900 | 47,300 | 55,600 | 203,000 South | 39,750 | 42,100 | 44,800 | 46,350 | 173,000 West | 61,400 | 58,200 | 63,900 | 66,500 | 250,000 (blank) | 1,150 | 0 | 3,400 | 950 | 5,500 Grand Total | 150,500 | 152,200 | 159,400 | 169,400 | 631,500

TestedOct 20, 2026Excel formulas

Monthly SUMIFS on an expense log where some dates are really text

Total one month of expenses with SUMIFS and catch the imported dates Excel stores as text, which SUMIFS silently leaves out.

ClaudeTested with claude-opus-5-5 · 5 of 5 criteria on average · 3 runs graded
You are an Excel helper. Using ONLY the expense log below:

1. Write a SUMIFS formula that totals all expenses dated in September 2026, and a second SUMIFS formula that totals only the Travel expenses in September 2026.
2. Look at the dates carefully. Tell me which rows (if any) these formulas will NOT count, and why.
3. State what each formula returns on this data as it is now, and what the correct September totals are once any problem rows are fixed.
4. Explain one way to fix the problem rows without retyping the whole column.

Keep the answer under 250 words. Do not change, drop or invent any amount.

[Paste the expense log with cell addresses (date, category, amount) and describe any cells that look odd, e.g. left-aligned dates.]
Test result · Oct 20, 2026
  • claude-opus-5-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • claude-sonnet-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gpt-6-astra: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: claude-opus-5-5
  • claude-fable-5-1: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gemini-4-argon-medium: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra

Graded by an LLM from the other model family against a rubric written before the runs; a sample of verdicts re-checked by a separate AI editor agent. The two judges differ in strictness, so compare Claude vs GPT with caution. Not a professional review. How we test

Sample input used in the test (fictional)

Sheet "Expenses", A1:C11 (header in row 1). Column A is formatted as Date. Imported from a card statement export. Row | A: Date | B: Category | C: Amount (USD) 2 | 2026-08-29 | Travel | 412.30 3 | 2026-09-02 | Software | 129.00 4 | 2026-09-05 | Travel | 86.40 5 | Sept 11 2026 | Meals | 57.80 6 | 2026-09-17 | Travel | 1,240.00 7 | 2026-09-23 | Office | 318.65 8 | 09/26/2026 | Travel | 94.20 9 | 2026-09-30 | Software | 49.99 10 | 2026-10-01 | Travel | 230.00 11 | 2026-10-03 | Meals | 41.10 What I see: A5 and A8 are left-aligned while the other dates are right-aligned. The formula bar for A8 shows "09/26/2026 " with a trailing space.

TestedOct 20, 2026Excel formulas

XLOOKUP client names into an invoice list, with a clean "Not found"

Pull client names from a second sheet into your invoice list, show a readable message instead of #N/A, and total one client's invoices.

ClaudeTested with claude-sonnet-5 · 5 of 5 criteria on average · 3 runs graded
You are an Excel helper for a small-business bookkeeper. Work ONLY from the two tables below.

1. Write ONE formula for cell D2 of the Invoices sheet that returns the client name for the client ID in B2 and can be filled down to D13. When the client ID is not in the Clients sheet, the cell must show the text "Not found" instead of an error.
2. List every invoice row (row number and invoice number) that will show "Not found".
3. Write a formula that returns the total amount of all invoices for client ID C-104, and state the result it returns on this data.
4. Explain in plain English, in at most 120 words, how the lookup formula works.
5. End with a short "Check before using" note for anything in the data a person should verify.

Do not invent client names, IDs or amounts that are not in the tables.

[Paste both tables with their sheet names and cell ranges (header row included). Replace real client names with placeholders.]
Test result · Oct 20, 2026
  • claude-opus-5-5: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: gpt-6-astra
  • claude-sonnet-5: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra
  • gpt-6-astra: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: claude-opus-5-5
  • claude-fable-5-1: avg. 4.7 of 5 rubric criteria passed · 3 runs graded · all criteria met in 2 of 3 · judge: gpt-6-astra
  • gemini-4-argon-medium: avg. 5 of 5 rubric criteria passed · 3 runs graded · all criteria met in 3 of 3 · judge: gpt-6-astra

Graded by an LLM from the other model family against a rubric written before the runs; a sample of verdicts re-checked by a separate AI editor agent. The two judges differ in strictness, so compare Claude vs GPT with caution. Not a professional review. How we test

Sample input used in the test (fictional)

Sheet "Invoices" (A1:C13, header in row 1): Row | A: Invoice | B: Client ID | C: Amount (USD) 2 | INV-1001 | C-101 | 1,250.00 3 | INV-1002 | C-104 | 980.50 4 | INV-1003 | C-102 | 4,350.00 5 | INV-1004 | C-101 | 615.25 6 | INV-1005 | C-105 | 2,200.00 7 | INV-1006 | C-118 | 1,740.00 8 | INV-1007 | C-104 | 3,125.75 9 | INV-1008 | C-103 | 890.00 10 | INV-1009 | C-105 | 1,505.40 11 | INV-1010 | C-102 | 760.00 12 | INV-1011 | C-104 | 2,049.75 13 | INV-1012 | C-103 | 1,310.60 Sheet "Clients" (A1:B6, header in row 1): Row | A: Client ID | B: Client name 2 | C-101 | Northwind Example Bakery 3 | C-102 | Harbor Example Dental 4 | C-103 | Pine Example Studio 5 | C-104 | Summit Example Plumbing 6 | C-105 | Lakeside Example Vet Column D of "Invoices" is empty and should hold the client name.